Most people are rarely concerned about their email and personal information security. Oftentimes we exchange documents containing sensitive data, bank account details, or private images without having any second thoughts. But imagine what happens if your email gets to the wrong addressee. Follow Our website TheGossipsWorld Media for the latest updates!!!!
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How To Send Documents Securely By Email
According to a 2021 report, a huge number of data breaches in public administration happen because of simple email misdelivery. But breaches of privacy do not always happen by chance. We should not forget about hackers who steal data using ransomware.
It’s estimated that in 2021 alone, the cost of malicious software damage rose to $20 billion. That is why companies must take care of their data safety. This article explains how to send documents securely via email and how to send a fax from your cell phone without any risks.
Protect Your Files With Passwords
If you need to send secure documents, the easiest thing to do is protect them with passwords. You assign a unique password to each document or group of documents. The recipient will not be able to read, edit or delete the file without providing the correct password.
However, there is no universal procedure to protect your documents with a password. The process will look different depending on the file format or the operating system you use.
In case you’re using Google Docs, you should be aware that the option of adding passwords is not supported. But you can upload encrypted files to Google Drive and set a password for anyone to access them using the Secure File Encryption Drive add-on.
Use Electronic Signature Software
If you don’t want to figure out how to set a password for each file type, there is another way of sending documents securely. You can try electronic signature software.
With such applications, you can digitally sign, send, and receive files via the Internet. These tools secure your documents automatically and help you save time without having to bother with passwords.
Use The Encrypted Email Services
How to send email attachments securely without having to download special software or set passwords for each file? Gmail and Yahoo claim to secure your emails, but there were many cases of data mishandling.
If you have to deal with sensitive information on a regular basis, we recommend trying special encrypted services. Titan, Tutanota, Protonmail, Mailfence, or CounterMail offers a higher level of safety.
It should be noted that all of these providers are European. The fact is that the General Data Protection Regulation (GDPR) ensures tight restrictions when it comes to privacy protection in Europe.
However, in the case of these services, both the sender and the recipient must use the same encryption standard, whether PGP or MIME. If this condition is not met, there may be problems with security.
Encrypt Email Attachments
As you already know, even if your provider promises encryption, total security is not guaranteed. If you need a high level of safety, you should consider additional encryption of your attachments. Usually, it’s the attached documents that are of the most concern in terms of security.
Attachment encryption can be achieved in several ways, depending on the provider you’re using. All popular services such as Gmail, Outlook, or Yahoo offer a built-in encryption feature. Just find a how-to guide on the platform website and follow the instructions.
Use Fax App For iPhone
Maybe you are concerned about security, but there is also a problem “I need places I can send a fax from”? Try the Fax App – a great tool that allows you to complete many tasks at once. It’s a must-have if you use fax in your day-to-day tasks and work with confidential data.
The app uses IP to send and receive faxes, it doesn’t require telephone networks. This tool is reliable and easy to use. It has a built-in scanner and allows you to process various types of documents – contracts, ID cards, receipts, certificates, letters, photographs, etc. You can edit these files in the application. It’s also possible to download any fax in JPEG, PDF, or PNG format.
The fax App also provides a very useful function of adding an electronic signature and the ability to track sent and received faxes. Failed faxes can always be identified. Moreover, you can protect your files with a pin code. As you can see, this app is a perfect option in terms of security and convenience.
How to send a fax from your cell phone? First of all, you need to download this tool from the App Store, and after opening it, you will immediately know what to do. The fax App is really user-friendly and straightforward.
It allows you to fax from your iPhone securely and trouble-free. You no longer need to ask yourself, “What are secure places I can send a fax from?” The fax App is a perfect alternative to outdated fax machines. Emailing, on its own, is not secure.
If you regularly deal with confidential information and personal data, never underestimate potential cyber threats like hackers. Information security issues should be taken seriously to avoid problems. With the methods listed above, it should be easier to keep everything under control. It is up to you to choose the option you feel more comfortable with.